When you're told you need a "certified copy" or a "notarised copy" of a document, it's easy to assume they mean the same thing. They don't. Understanding the difference is important because using the wrong type can result in your document being rejected, potentially delaying visa applications, property transactions, or business deals. This guide explains both terms clearly.
What Is a Certified Copy?
A certified copy is a photocopy of an original document that has been examined by an authorised person and endorsed (stamped and signed) to confirm that it is a true copy of the original. In Ireland, the following persons can certify copies:
- Solicitors
- Commissioners for Oaths (most solicitors are also Commissioners)
- Notaries Public
- Peace Commissioners
- Members of An Garda Síochána (in some circumstances)
The certification typically involves the authorised person comparing the photocopy with the original, then stamping or writing on the copy words such as "I certify this to be a true copy of the original" along with their signature, date, and professional details.
Key limitation: A certified copy is primarily recognised for domestic Irish purposes. While it may be accepted by some foreign authorities, many international organisations require a higher level of authentication — a notarised copy.
What Is a Notarised Copy?
A notarised copy is a copy of an original document that has been certified by a Notary Public — a legal professional appointed by the Chief Justice of Ireland. The notarisation process involves:
- The Notary Public examining the original document
- Comparing the copy with the original to confirm accuracy
- Applying their official notarial seal and signature to the copy
- Preparing a notarial certificate that records the details of the certification
- Recording the act in their notarial register
The notarial seal is the key difference. Because the office of Notary Public is recognised in virtually every legal system worldwide, a notarised copy carries international recognition that a simple certified copy does not.
When Do You Need a Certified Copy?
- Opening a bank account in Ireland
- Applying for domestic government services
- Employment verification within Ireland
- Applications to Irish educational institutions
- Insurance claims (domestic)
- Any situation where the requesting party specifies "certified copy" and the document is for domestic use
When Do You Need a Notarised Copy?
- Visa and immigration applications to foreign countries
- International property transactions
- Applications to foreign universities or professional bodies
- Foreign embassy or consulate requirements
- International business transactions
- Any situation where the requesting party is in another country or specifies "notarised copy"
Common Documents That Need Copies
- Passports — often required for visa applications, immigration, and employment
- Degree certificates and transcripts — for study or work abroad
- Birth certificates — for immigration, marriage abroad, or citizenship applications
- Marriage certificates — for visa applications and legal proceedings abroad
- Professional qualifications — for registration with foreign professional bodies
- Company documents — certificates of incorporation, articles of association, etc.
The Cost Difference
- Certified copy: €5–€15 per document (from a solicitor or Commissioner for Oaths)
- Notarised copy: €65–€100+ per document (from a Notary Public)
The higher cost of notarisation reflects the additional legal expertise, the official notarial seal, and the international recognition that comes with a notarised copy. For more on fees, see our pricing page.
Do You Also Need an Apostille?
If your notarised copy is for use in a Hague Convention country, you may also need an apostille from the Department of Foreign Affairs. The apostille verifies the notary's seal and creates a chain of authentication recognised in 125+ countries. See our guide on how long an apostille takes for more details.
Get Your Documents Certified or Notarised
Hugh Phelan can provide both certified copies and notarised copies from his office in Douglas, Co. Cork. As a Solicitor, Commissioner for Oaths, and Notary Public, he can advise on which type you need and provide the appropriate service.
Contact us at 021-489-7134 or info@phelansolicitors.com, or book an appointment online.
Looking for a Notary Public in Cork?
Hugh Phelan is a Solicitor & Notary Public appointed by the Chief Justice of Ireland. Same-day appointments available.
Notary Public Cork — Book Now📞 +353-21-489-7134 · East Douglas Street, Douglas, Cork